In the Save As dialog, change the Save as type to Outlook Template (*.oft).From the Insert menu, add your signature or business card.Add your message body details for your email in the message window.Type your Subject: such as “New Contact Info“.And for certain, he should update his Outlook signature with the new details. In my friend’s case, he might enter his new contact details and also include a vCard attachment.

The template contains the information you wish to convey. The first part is to create the Outlook email template message for the rule. How to Create the Outlook Message Template This differs from an “out of office message” which is typically seen once. The nice part of this method is if your friends still don’t update your contact information, the rule would trigger again. IF the incoming email message is from an email address in your Outlook contacts AND it was addressed to a specific email address, THEN Outlook should automatically reply with a specific email template message. In some regards, it’s like Excel’s IF function. Basically, we’re evaluating the incoming email message, and if it meets certain criteria, an automatic reply message is triggered. However, by combining an Outlook auto-reply rule and email message template, we can be more productive. Yet, few of us like reminding folks to update or sending out a distribution list. Outlook Auto Reply RulesĪnyone that has gone through an address change knows it takes time for everyone to update their address books. In this tutorial, I’m using Microsoft Office 365 without an Exchange server, but similar steps can be done using earlier Outlook versions. How to Create the Outlook Auto-Reply Rule.How to Create the Outlook Message Template.

Outlook read receipt automatic